One Operating System for a Whole Food-Truck Company
VietnaMama runs Vietnamese food trucks at festivals and events across the Netherlands. Nomulock AI built them a single platform that holds the entire operation — every dish and recipe, every event, the team schedule, the stock, the invoicing — and briefs staff, suppliers and festival organizers through simple shareable links. An AI assistant sits across all of it.
1 platform
whole company
Single source of truth
Dishes, events, stock, staff, suppliers and invoicing all live in one place
Every dish
fully specced
Recipe database
Ingredients, allergens, packaging math and pricing for every dish they make
A link
no logins
Brief anyone instantly
Staff, suppliers and festival organizers each get their own view from a URL
Online
menus
Built in minutes
Public, shareable menus generated straight from the dish database
AI
assistant
On every screen
Build dishes, draft emails and answer profitability questions — in plain Dutch
Multi-day
festivals
Logistics handled
Scheduling, transport & carpool, lodging and stock — per day, per event
The Problem
A Whole Operation Spread Across Spreadsheets and Chats
VietnaMama runs Vietnamese food trucks at festivals and events — multi-day, multi-truck operations with a rotating team, suppliers, and organizers to keep in the loop. The kind of business where the hard part isn't the cooking; it's the coordination around it.
All of that lived in spreadsheets, chat threads and people's memory. Recipes and prices in one place, the festival schedule in another, stock counts on paper, staff hours in messages, and a fresh menu rebuilt by hand for every event. Briefing a packer, a supplier or a festival organizer meant copying the relevant bits into yet another message.
Nothing was a single source of truth, so the same information was re-entered and re-explained constantly — and on a busy multi-day festival, that's exactly when things slip.
The Approach
Put the Whole Company Behind One System
Instead of automating one task, Nomulock AI built VietnaMama a complete operating platform — one database for the entire business. Dishes and recipes, events, stock, staff, suppliers and invoicing all became records in the same system, defined once and reused everywhere.
On top of that database sit the surfaces each person actually needs. The team works in a dashboard; everyone else is reached through token links — a packer's run-of-show, a warehouse picklist, a supplier's delivery list, a festival organizer's event page, and public online menus — no accounts required, and live even on patchy event wifi.
Running across all of it is a floating AI assistant that understands the page you're on, creates and edits records, drafts emails and answers questions about profitability — in plain Dutch. It's built on React and Supabase, deployed on Vercel, with the heavier reasoning reserved for the questions that warrant it so cost stays in check.
What We Built
One Database, Every Workflow on Top of It
Every Dish Specced Once — Menus in Minutes
Before
VietnaMama's recipes, prices, allergens and pack sizes lived in people's heads and scattered spreadsheets. Building a menu for a new festival meant assembling it from scratch every time.
What We Built
- A complete dish database — ingredient quantities, AI-generated materials lists, allergens, add-ons, dietary labels and pricing in both euros and festival coins
- Packaging math built in (e.g. “1 box = 8 bags = 56 pieces”) so stock and ordering always reconcile
- Public online menus generated straight from the database and shared with a single link
Outcome
Every dish is defined once and reused everywhere — and a festival menu is now a few clicks, not an afternoon.
Plan a Festival, Down to the Day
Before
Each event meant juggling dates, staff, trucks, lodging, power and stock across chats and notes — easy to lose track on a multi-day festival.
What We Built
- An activities hub for every event: dates and daily times, setup/teardown logistics, stock, labour and sales in one record
- Staff scheduling with availability, per-day assignments and post-event hour logging with approval
- A transport & carpool planner that fills drivers' cars by city for multi-day festivals with overnight stays, plus two-way Google Calendar sync
Outcome
A whole multi-day festival — people, trucks, stock and travel — is planned and tracked in one place.
Brief Staff, Suppliers and Clients With a URL
Before
Packers, warehouse staff, suppliers and festival organizers each need different information — and none of them should need an account.
What We Built
- Token-based portals: a packer run-of-show & stock portal, a warehouse picklist, a supplier delivery list, and a client portal showing the event's dishes, power needs and location
- No logins — the right link gives each person exactly their view, with live auto-save that survives flaky festival wifi
- Any link can be rotated instantly if it's ever shared too widely
Outcome
Everyone — inside the company and out — is briefed through a single link, with zero accounts to manage.
An AI That Knows the Whole Business — in Dutch
Before
Answering “which events actually made money?” or “what's this dish's margin?” meant digging through the data by hand.
What We Built
- A floating AI assistant on every screen that creates dishes, drafts email replies, classifies the inbox and answers questions about the business
- Financial tools for dish margin, event profitability, supplier spend and cash-flow forecasting — all answerable in plain Dutch
- Metered AI billing so cost tracks real usage, with the right model picked automatically per question
Outcome
The team asks business questions in their own language and gets answers in seconds.
The Real Outcome
The Whole Company, in One Place
What used to be scattered across tools and people now lives in one platform. A dish is defined once and flows into menus, stock and pricing. An event is planned once and drives the schedule, the transport, the portals and the invoice. And anyone who needs briefing — a packer, a supplier, a festival organizer — gets it from a link, not a long message.
The platform grew into the backbone of how VietnaMama runs: the same system now powers their dishes, their events, their team and their numbers, with an AI assistant on top that answers questions about the business in seconds — in Dutch.
They now have
- One platform holding their entire operation — dishes, events, stock, staff, suppliers and invoicing
- A complete recipe database with allergens, packaging math and dual euro/coin pricing
- Online menus generated from that database and shared with a link
- Token portals that brief packers, warehouse, suppliers and festival clients — no logins
- Staff scheduling, hour approval and a multi-day transport & carpool planner
- A floating AI assistant on every screen that answers profitability questions in Dutch
The Takeaway
VietnaMama's platform shows what happens when a business stops stitching together spreadsheets, chat threads and sticky notes and puts the whole operation behind one system — every dish, event, shift and invoice in the same place, with AI on top.
It's a template for any operations-heavy business — caterers, event crews, multi-site operators — where the real cost isn't any single task but the constant re-entering, re-explaining and re-briefing between tools and people.
When the whole company lives in one place, briefing anyone is just a link away.
Ready to Transform Your Business?
Let's Build Your Platform
Schedule a consultation and we'll map how one system — with AI on top — could replace the spreadsheets and chat threads running your operation today.